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Time Management

Module Name:    “As Time Goes By” – A Time Management Story

Module Duration: 2-4 Days (can be tailored to requirement)

 

Increasingly more is expected of us both at work and in our private lives. The demands on our time are ever present.  Time is a valuable resource. Through this module, you will develop a framework, a beginning, which is needed to achieve better time management.

 

MODULE PURPOSE:

 

This module will equip the learner, and also enhance established strengths, with knowledge and skills that are fundamental to positively contributing to making more effective use of time available each day. It is designed to help you tighten up many areas of your own self management. The action steps in this session are simple and practical – yet the cumulative effect can be radical.

 

Time is our most critical resource and we should carefully budget it.

It can neither be stored up for future use nor spent in advance, it is totally irretrievable”.

 

Who should attend?

Managers of any discipline, whose organizational role requires them to organize their own time and that of their team members.

GENERAL LEARNING OBJECTIVES:

At the conclusion of this session participants will learn how to:

  • Identify your strengths and weaknesses in effective time management.
  • Understand the value of effective time control leads to increased production, less stress, reduced costs and ultimately more profitable company operations.
  • Analyse the problems of time management and decide how to deal with them.
  • Realize more of your goals by differentiating the demands on your time and set your own priorities.
  • Empower others by using the five key principles of delegation and create more time for effective decision making
  • Regain control by actively managing interruptions, phone calls and email.

CONTENT:

Note: Content can be tailored to your needs and audience.

 

Learning Outcomes are achieved through structured learning activities based on:

Understanding time management
  • Discuss ‘time earners and time wasters’.
  • Cost implications of time
  • Profile of “an effective planner”.
  • Examine the framework to successful time management
  • Planning and preparation – organizing for better time
  • Understand the key factors in more efficient and effective meetings
Time management principles
  • Identifying time loss
  • Urgency and importance theory
  • Effective decision making
  • Making and setting your Goals
  • Defining your objectives
Time saving techniques
  • Dealing with interruptions
  • Knowing when to delegate / Delegating effectively – delegate to develop
  • Managing incoming and outgoing calls
  • Organizing your workspace
  • Communicating effectively
  • Understanding importance of developing a personal organization plan
  • Procrastination – ‘the thief of time’.
  • Stress Management – Dealing with stress
Practical Time Planning
  • Planning Your Day
  • Critical Path Analysis
  • Effective resources planning
  • Understanding the analytical tools to diagnose your time
  • Discussions/coaching, feedback, questions, and action plan.

 

A thousand mile journey begins with one step

– LAO-TSE